MyCabinet, Inc. School Health – PRIVACY POLICY

1. Introduction

MyCabinet, Inc. (“MyCabinet,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information, including sensitive student health data. This Privacy Policy (“Policy”) outlines how we collect, use, and disclose information through our school nursing portal and related services and those Customers (refers to a school, camp, or other education entity) who engage us to provide the Service. 

2. Scope of This Privacy Policy

This policy applies to personal and medical information collected through MyCabinet’s services, including our website, applications for smartphones and tablets, and other related platforms (referred to as “Service” or “Services”). The use of information collected through our service is limited to the purpose of providing the service for which our client has engaged MyCabinet. The information collected through our service is used to fulfill the purpose for which our client has engaged MyCabinet.  This Policy does not apply to the practices of the companies that we do not own or control or to those individuals that we do not manage or employ. This Policy does not apply to third-party sites linked within our platform, which have their own privacy policies.

3. Personal Information We Collect

We collect the following types of personal information and this includes but is not limited to:

  • From Schools, Parents, “Customers”: Student demographic information, medical health information, medical history, immunization records, allergies, conditions, health concerns, prescribed medications, treatment plans, and any other information used by Customers in connection with the Service. This information can be collected for example, through manual entry from the school staff or parent, through integration with student information systems and through any other entity in connection with the Customer and in fulfillment of the Service. Accounts for students under the age of 18 must be managed by a parent or guardian, as they cannot create their own accounts within the Service. We do not reach out to minors under 18 about our Service or ask them for their personal information. 
  • From Healthcare Providers & School Staff: Health assessments, emergency contact details, physician forms, emergency medical documents, health plans and forms, enrollment data, medication administration records, and any other information used by Customers in connection with the Service. 
  • From Website Visitors: Names, emails, and contact details for those who request more information from our public website (www.MyCabinet.com)

4. How We Use Personal Information

We use collected information to:

  • Provide secure health record management services to schools, camps and authorized users.
  • Facilitate communication between parents, school nurses, school staff and administrators, and authorized medical professionals.
  • Ensure compliance with school health policies and state regulations.
  • Improve our services through aggregated, anonymized data analysis.

5. Data Disclosure & Sharing

We do not sell personal information. However, we may share information under the following circumstances:

  • With school administrators and authorized personnel for health management purposes.
  • With emergency medical professionals when necessary.
  • With service providers who assist in hosting, security, and customer support, under strict confidentiality agreements.
  • When required by law or to protect safety and security.

6. Student Data Privacy Commitment

MyCabinet adheres to the Family Educational Rights and Privacy Act (FERPA) and other relevant student data privacy laws. We also follow industry best practices to ensure the protection of student health information.

7. Data Security Measures

We implement strong security measures, including:

  • Encryption of data in transit and at rest.
  • Role-based access controls to restrict information to authorized users only.
  • Regular security audits and compliance monitoring.

8. Data Retention & Deletion

We retain personal data only as long as necessary to provide services or comply with legal requirements. Upon request, we will delete personal data in accordance with school policies and applicable laws.

9. Access & Control of Personal Information

Parents, guardians, and school administrators can review and update student health records within the MyCabinet portal, where applicable. Requests for data access, correction, or deletion should be made through the respective school’s administration.

10. Changes to This Privacy Policy

We may update this policy periodically. Significant changes will be communicated through email or in-app notifications before becoming effective.

11. Contact Information

For questions regarding this Privacy Policy, please contact us at: MyCabinet, Inc.

19790 W. Dixie Hwy. Suite 302
Aventura, FL 33180
support@mycabinet.com